A Police Clearance HIT status appears when an applicant’s name or personal details match an existing record in the police database. A HIT does not automatically mean you have a criminal record; it simply means further verification is required before the clearance can be issued.
Below are the official and commonly followed steps to clear a police clearance HIT status in the Philippines.
What Does a HIT Status Mean?
A HIT status usually occurs due to:
- Similar or identical names
- Matching birthdates
- Incomplete or unclear personal records
Because of this, the system flags the application for manual verification.
Step-by-Step Process to Clear a HIT Status
Step 1: Wait for Initial Verification
After biometrics and photo capture, applicants with a HIT status are advised to wait for initial record checking by the police station. Some HITs are cleared automatically after review.
Step 2: Receive Instructions from the Police Station
If the HIT is not cleared immediately, the police station will inform the applicant about:
- Additional verification requirements
- Follow-up schedule
- Documents that may be needed
Step 3: Prepare Supporting Documents
Applicants may be asked to present:
- Valid government-issued ID
- Barangay Clearance (if requested)
- Proof of identity or residency
These documents help confirm that the applicant is not the person linked to the record.
Step 4: Undergo Manual Record Verification
The police station conducts manual checking against local or national records to verify identity and clear the name match.
This step may take several working days, depending on the case.
Step 5: Return for Clearance Release
Once verification is completed and the HIT is cleared, the applicant will be notified to return and claim the police clearance.
How Long Does It Take to Clear a HIT Status?
- Minor name matches: 3–5 working days
- Complex or multiple matches: up to 10 working days or more
Processing time depends on record availability and verification results.
Important Reminders for Applicants
- A HIT status is not a rejection
- Follow instructions given by the police station carefully
- Bring original documents when requested
- Avoid fixers or unofficial services
Can a HIT Status Be Avoided?
While not always avoidable, applicants can reduce the chance of a HIT by:
- Ensuring accurate personal information
- Using the same name format as on valid IDs
- Updating profile details before appointment
FAQ’s
Does a HIT status mean I have a criminal record?
No. It only means further verification is required due to a possible name match.
Can I still get my police clearance after a HIT?
Yes, once verification is completed and cleared.
Do I need to pay again after a HIT?
Usually no, unless instructed otherwise by the police station.
A Police Clearance HIT status is a standard verification step used to ensure accuracy in records. By following the proper steps and submitting the required documents, most applicants are able to clear the HIT and receive their clearance without major issues.